SMART TECHNICAL FILE
THE SAFETY VAULT FOR YOUR ENGINEERING
TECHNICAL DOCUMENTATION
Smart Technical File is a module that can be added to your StageDB account’s basic package. STF gives you a quick and efficient way to organise your engineering technical documentation. You can store full technical files, categorise each document with customised tags, keep track of the file history and associate files with projects.
Add documents to the vault
Documents cannot be deleted
when they are inside the vault
Documents can be removed
and safely stored in the vault
Easily create a new technical file for your projects and equipment by clicking on the + New Technical File button and naming the file. You can upload, name and describe your files.
Create Your Own Technical Files
CREATE
A New Technical File, Name It And Describe It
ADD
New Documents To The Technical File
ASSIGN
Files To Any Existing Projects
TAG
Your Documents To Organise Them Into Categories Within The Technical File For Quick Reference
Add an STF document to
a technical file
in the vault
Add a revised file to
an existing STF document
Replaced a file stored
and kept in the vault
Add an STF document to
a technical file
in the vault
Add a revised file to
an existing STF document
Replaced a file stored
and kept in the vault
STF displays your documentation via name, document type, description and language, and also allows you to preview your documents without having to download them.
Project Documentation
MANAGE
The Documents That Have Been Assigned To Your Project
ACCESS
Your Allocated Project Files And View Them In The Technical File
Add files from other
technical files
Select the technical file
from the dropdown menu list
Tick the files to add
to the project
The project's document
management library
will update
Add files from other
technical files
Select the technical file
from the dropdown menu list
Tick the files to add
to the project
The project's document
management library
will update
The STF application also provides you with smart organisational tools to not only compile technical documents, but to trace and track files, monitor when a file has been added, and to whom and to which project it is associated with. Any files that are removed from a technical file can be viewed by managers and restored by the StageDB support team.
Track Your History
UPLOAD
New File Versions To Replace Previous Files And View The File History
REMOVE
And Disable Access To Obsolete Or Replaced Files
ENABLE OR DISABLE
Removed File Permissions
ACCESS AND VIEW
Obsolete Files Removed From STF
WHAT CAN STF DO FOR YOU?
Traces And Tracks Your Files
STF can trace and track the history of each file and what projects and technical files your documentation is assigned to.
Adds An Additional Layer Of Organisation
With The Way Documents Are Displayed
STF displays your documentation via name, document type, description and language, and also allows you to preview your documents without having to download them.
Acts As A Content Manager
STF manages the content for your technical files and stores it in one place so that you can easily access your files and make changes from one menu.
Protects Your File
STF acts as a safety vault to protect your uploaded technical documentation and preserves your uploaded files so they cannot be deleted. If a new file is uploaded instead of the previous file, then the previous copy will be kept in the vault.
WHAT CAN YOU DO WITH STF?
Create Your Own Technical Files
Generate a new technical file for your projects and equipment by clicking on the "+ New Technical File" button and naming the file.
Create A Document Folder
Categories With Tags
Use tags to create folder categories for your documents within the technical file for quick reference.
Add, Assign And Insert Documents
Upload and assign new documents to your technical file by either uploading a new document or assigning a document from the menu. Insert documents into your risk assessments from your technical file for addendums and annexes.
Compile Documentation Into
A Technical File
Compile, print and share your technical file via a shareable link with clients and colleagues.